Executive Assistant, Hoofddorp, Noord-Holland

Location: Hoofddorp, Noord-Holland  |  Sector: Food  |  Start Date: 7/24/2026  |  Job ref: 58491

The Company
Our client is a global food and beverage company committed to bringing health through food to as many people as possible. With leading brands across Dairy, Plant-Based, Waters, and Specialized Nutrition, the company combines innovation, sustainability, and science to create healthier products for consumers worldwide.

Role Description
As an Executive Assistant, you will provide high-level administrative support to senior leadership by managing complex calendars, coordinating international travel, organizing executive meetings and events, and handling confidential communications. You will act as a trusted partner, ensuring smooth day-to-day operations while collaborating with internal and external stakeholders in a fast-paced international environment.

Responsibilities

  • Manage complex calendars, schedules, and inboxes for senior executives, ensuring efficient time management and meeting coordination.
  • Coordinate domestic and international travel arrangements, including flights, hotels, visas, and transportation.
  • Organize leadership meetings, workshops, conferences, and events, including preparing agendas, presentations, meeting minutes, and tracking action items.
  • Act as the primary point of contact for internal and external stakeholders, ensuring effective communication and administrative support.
  • Handle purchase orders, expense reports, vendor coordination, and other day-to-day administrative activities.
  • Support ad hoc projects, maintain organizational documents, contact lists, and reports, while creating presentations and performing basic Excel analysis.


Requirements

  • Proven experience as an Executive Assistant, Management Assistant, Personal Assistant, or in a similar executive support role.
  • Experience supporting senior leaders such as Directors, VPs, SVPs, or C-level executives in a fast-paced corporate environment.
  • Strong organizational and multitasking skills, with the ability to manage multiple priorities and confidential information.
  • Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Excel, and Word.
  • Excellent communication and stakeholder management skills, with the ability to collaborate across various business functions.
  • Fluent in English; previous experience in multinational, FMCG, pharmaceutical, or corporate environments is highly preferred.


Other Information
This is a 3-month contract opportunity, offering a part-time schedule of 24 hours per week.

Apply to our vacancy for more information. We look forward to hearing from you!

58491

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