Executive Secretary, Amsterdam, Noord-Holland

The Company
The company is an iconic ice cream company currently separating from an equally iconic FMCG company with an English-Dutch origin.

Role Description 
As the Executive Secretary, you will play a key role in supporting and advising the Central Works Council (COR) during a critical transformation period. As the division transitions into a standalone company, your focus will be ensuring a smooth, professional, and legally sound employee participation process. You’ll act as a central point of coordination between the COR, employees, and management, helping to maintain alignment and effective communication throughout this organizational shift.  

Responsibilities 

• Managing the COR’s secretariat, including organizing meetings (with management, committees, and project groups), coordinating agendas, and ensuring timely follow-up on decisions.
• Recording meeting minutes, drafting official documents, and maintaining accurate archives for the COR and related committees.
• Organizing onboarding, training, and development for new and existing COR members.
• Coordinating meeting logistics, including facilities, invitations, and technical tools.
• Managing the annual budget and planning cycle for the COR in collaboration with leadership.
• Overseeing the election process and supporting the election committee as secretary.
• Drafting formal COR responses, including advice, consent matters, and internal initiatives.
• Partnering with internal advisors and stakeholders to support and improve employee representation.
• Providing guidance on Dutch Works Council legislation (WOR), collective agreements (CAO), and relevant labor law developments.
• Leading the COR’s communications, including maintaining the MS Teams environment, publishing regular digital updates, and producing the annual COR report. 

Requirements 

• Bachelor’s degree (HBO level) in Law, Human Resources, Business Administration, or a related field.
• Minimum of 5 years' experience in a similar (Executive Secretary) role within complex, international organizations.
• Demonstrated knowledge of Dutch Works Councils Act (WOR) and collective labor agreements.
• Strong project management skills and experience working in dynamic environments.
• Excellent written and spoken proficiency in both Dutch and English.
• Strong interpersonal and advisory capabilities, with the ability to engage stakeholders across all organizational levels.
• Independent, solution-focused, and proactive with a passion for organizational development and employee representation.
• Creative, people-oriented, and entrepreneurial mindset with a readiness to drive change and innovation.
• Able to remain neutral while balancing different stakeholder interests. 

Other information  
Apply to our vacancy for more information. Looking forward to getting in touch!   

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