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    Executive Assistant (PA)

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Our client is a big multinational in the FMCG industry in Rotterdam. 

You are? A natural Executive Assistant, top level service and "Spider in the web"
You are? Available to start on short notice (2/3 weeks) 
You want? A challenging and international position acting with senior level in a dynamic multinational environment?

Intro Your Role:
In this role you will provide a pro-active and high-level business support to the Head the department. In this busy and demanding environment, a top level of service is required at all times. This role requires an assistant who is a self-starter with attention to detail, who can interact regularly with a very international network both inside the business and externally. You must be capable of managing your own time flexibly and effectively, juggling day to day tasks as well as proactively spot opportunities to add value to the business.

Your Tasks:
- Complicated diary management – arrange meetings on a daily basis, both virtual and in person and reschedule if needed
- Screening, redirecting and responding to e-mails as appropriate. This may include typing general email correspondence and reports.
- Organization of international and local travel, including preparations of itineraries, visa applications, together with the management of out-of-office requirements
- Organizing local and international meetings on site or offsite, including coordination of country visits and LT meetings. This may include visitor management, catering, etc.
- Preparation of PowerPoint presentations, Excel spreadsheets, (PowerBI) reports and materials for meetings
- Liaison with internal customers and external contacts – developing knowledge of key individuals, including PA Network
- Proactively tackling issues related to (administrative) processes to ensure speed and efficiency, improving them for the leader
- Processing expenses and invoices using relevant systems
- Responding to queries and requests for information from the Leadership Team, Business Partners, Regions, Categories on an ad hoc basis based on priorities set together with the Head. 

We find it more important that you can identify yourself with below behaviors instead of listing factual requirements like education level or years of experience. Therefore, we set out the requirements for the job as Behaviors (Standards of Leadership) and Skills.

- Purpose and Service: You know your purpose and actively use it to shape own role and tasks. We will help you there as well, but it’s important you want to contribute in day-to-day work.
- Personal Mastery: You take the lead in your own wellbeing. We value when you ask for and work on feedback, are able to say no in a cooperative way, and set a high standard for own work.
- Agility: With the changing circumstances, we think it’s critical you invest time in learning and are curious to new things. We’d want you to be flexible to what the situation asks of you (and obviously we accept a “no” as well!), and are keen for you to search for ways to make your own work and work of team better and more efficient
- Business Acumen: To best support our team, it’s important you understand goals and ambitions of leaders and business unit you work in. You’re curious? We’ll help you understand! That way, you can actively experiment, try out new things and bring the outside in, to proactively spot opportunities how to drive value
- Talent Catalyst: If you’re naturally a “spider in the web” and like to connect across different teams, even better!
- Consumer Love: Your consumer would be the business you support, so no surprise we value your curiosity to learn more about the background of the needs of the team. That will allow you to be critical to us or find better ways to serve.
- Passion for High Performance: In our team, we value having an owner’s mindset, using data and insights to make decisions, and taking personal responsibility and accountability for execution and results. We’re one team, and want everyone to play their part!

For more info you can contact Joost Spape via