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Communication Specialist - Multinational Company

Location: Hoofddorp
Company: Multinational biopharma company
Start: Preferably JAN but later is possible in consultation 

Full time position to provide services for Public Affairs and Business Operations Support department

Specific Job Requirements
The Communication/Operating Support Specialist is responsible for assisting in the coordination of internal communications within Kite’s manufacturing facility in the Netherlands. Responsibilities include writing, editing and assisting in the production of routine corporate and internal communications materials and channels, to address internal messaging to the target audiences. The person also assists in the preparation of, tracking and drafting routine reports and summaries of various projects corporate and employee events.

The person, with guidance from immediate manager, exercises judgment in addressing routine inquiries from internal audiences and assists in the identification of routine methods and techniques for addressing issues that arise. May serve as an internal contact on routine projects. The person may represent, with guidance from immediate manager, provides routine assistance for routine communications on various corporate channels.
The person regularly drafts materials for internal publication and presentation and collaborates with other departments’ staff to ensure timely and accuracy of materials for internal distribution. Additionally, the person periodically collaborates and may participate as a member of cross-functional teams to provide guidance on the role of communications within corporate programs and initiatives.

Knowledge
Strong written and verbal communications skills and interpersonal skills are necessary. The ability to work as a member of a variety of different teams is essential, as this position interacts with other Kite departments. Must have experience in independently managing timelines and project simultaneously. Must have familiarity with a selected range of communications and public relations tactics such as intranet site development and management, narrow casting, newsletter creation and the ability to implement these tactics is required. The person can identify non-routine obstacles or issues and selecting methods and techniques to address and resolve non-routine issues. Strong writing skills also are essential.

Specific Education and Experience Requirements
Typically requires a BA degree in communications, liberal arts, business or science-oriented field and minimum 6 years of relevant experience, which includes 3-4 years of specific experience. Previous work in healthcare and/or in public relations is required.

Or

Specific Education and Experience Requirements
Typically requires a BA degree in communications, liberal arts, business or science-oriented field and minimum 4 years of relevant experience, which includes 1-2 years of specific experience. Previous work in healthcare and/or in public relations is required.

Additional responsibilities
- Support meetings by preparing materials and presentations, setting up meeting rooms and making notes as needed
- Assist in managing emails and calendars as required
- Providing support for projects when required ( e.g. creating documents, spreadsheets or PowerPoint slides)
- Provide general administrative support, including providing copies, maintaining files and updating shared files on the server
- Assist with planning and organizing company and department/team events
- Assist in (financial) administrative tasks in ERP system (Oracle)
- Manage schedules and coordinate travel and logistics for the site management including processing and completing expense reports
- Other duties as assigned.

Personal skills
- Strong interpersonal skills
- Service-oriented demeanor and 'can do' attitude
- Pro-active attitude
- Outgoing and approachable personality
- Ability to adapt in a constantly evolving environment
- Self-motivated with a strong sense of ownership in areas of responsibility
- Understanding of the importance of confidentiality and discretion
- Multicultural awareness