The Company
Our client is one of the leads from the Biotechnology industry who try to improve patients’ lives, by distributing their medicines to hospital and pharmacies in 100 different countries in the world, to over 10 million patients, in Europe, Turkey, Middle East and Africa Regions.

Role Description
As an Administrative Assistant, you will play a key role in supporting site management staff by handling diary management, organizing activities and travel arrangements, coordinating internal meetings, and preparing agreements. 

Responsibilities
– Managing calendars and scheduling activities, including travel arrangements and internal meetings.
– Overseeing financial administration, including purchase orders, invoices, and vendor management (e.g., translation services, courier services, and printing services).
– Coordinating translations, processing payments, and monitoring Key Performance Indicators (KPIs) related to translations; preparing presentations for KPI meetings.
– Providing administrative support to site management staff, including coordination of courier and printing services.
– Maintaining and managing distribution lists and overseeing SharePoint access.
– Assisting with the onboarding and offboarding of staff, including IT setup and security appointments.
– Addressing and resolving inquiries from internal stakeholders.

Requirement
– Proven experience in personal assistant or secretarial roles supporting senior managers or departments.
– Exceptional verbal and written communication skills in both Dutch and English.
– Strong literacy and numeracy skills with a keen eye for detail.
– Proficiency in MS Office tools, including Word, Outlook, PowerPoint, and Excel; experience with SharePoint is a plus.
– Educational background at HBO level or higher.

Other information
Are you interested? Feel free to contact me!

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